[COMING SOON]
Registering a lease: a checklist
What to gather, what to check and what to keep, before and after a lease is signed.
/guides/registering-a-lease
The management layer for property
Listings are a solved problem. Managing the tenancy, the building and the money that follows is not. ProneTec is built for that part, and connects to whatever you already use for the rest.
Where it sits
ProneTec
Tenancies · Associations · Maintenance · Money · Compliance
Open APIs in both directions. Nothing has to be replaced for ProneTec to be useful.
Why it exists
Most owners and managers were never one type.
Where it lives today
One place
Every property on one record, with its type set on it
Over twenty years, they became a property manager in the evenings. The block of twelve where the owners made them administrator. An inherited flat on a long lease. A studio let short-term each summer. The family shop, leased to a pharmacy. And under all of it, the lift, the pumps, the extinguishers, the cleaner and the certificates.
What they fear is not slowness
A deadline they did not see coming.
A lease notice, a lapsed certificate, an inspection nobody booked.
A question they cannot answer.
An owner asks where the reserve fund stands, and the answer is in three places.
Being personally liable.
They signed as administrator. If something is missed, it is their name on it.
Five property types, one record
Every property sits on the same record: address, owners, documents, work and money. Set its type and the tools for that kind of property come with it. Nothing is kept in a second system.
Shares, budgets, reserve funds, meetings and resolutions.
Tenancies, renewals, deposits and rent.
Stays from your channels, turnovers, cleaning and owner payouts.
Leases, service charges, indexation and tenants' obligations.
Assets, inspections, contractors and certificates.
One property record
What it covers
Terms, renewals, deposits and notice periods, with every document held against the unit.
Shares, budgets, reserve funds, meetings and resolutions — the committee work kept in order.
Requests, suppliers, costs and completion — one thread per job, attached to the property.
Invoices, receipts, arrears and owner statements, all reconciled against the same ledger.
Certificates and inspections with their expiry dates, surfaced before they lapse.
Upload a lease, deed or invoice and the key terms are read out and placed for you to check.
A closer look
The tenancy, the owners, the work, the paperwork and the money, held on the same record and read from the same ledger.
Who it's for
Many clients and many buildings, run one way across all of them.
Budgets, meetings, resolutions and the paper trail that protects you.
Tenancies, rent and repairs, however many properties you hold.
A clear view of what you own, by invitation from whoever manages it.
Assets, inspections, contractors and certificates, with nothing left to memory.
Deadlines you can see coming
Renewals, certificates, inspections, meetings and budgets all carry a date. ProneTec keeps them on one calendar per portfolio, and tells the right people in good time.
The next few months
Illustrative — no live data[DATE]
Lease renewal
Unit [NUMBER] · tenant and owner reminded ahead of the notice period
[DATE]
Certificate expiry
[CERTIFICATE] · supplier asked to book a renewal
[DATE]
Inspection due
Lift and pumps · contractor and access arranged
[DATE]
Owners' meeting
Notice, agenda and papers sent to every owner
[DATE]
Budget approval
[YEAR] budget · draft shared before the meeting
Illustrative — no live data
Portals for owners and residents
Owners, tenants and residents reach their portal by invitation from their manager. They see what concerns them, and nothing else.
What has been charged, paid and is still owed.
Leases, minutes, certificates and invoices that concern them.
Report a repair and follow it to completion.
Meetings, works and anything the manager needs them to know.
No ads, no tracking scripts. The portal carries no marketing or advertising code of any kind.
Built without a home market
Currencies, tax treatment, lease conventions and ownership structures all change at the border. ProneTec is built to be configured for a market rather than written for one.
Getting started
What you manage, how it runs today, and what has to keep working. We will say plainly if ProneTec is not the right fit.
Spreadsheets, leases, deeds and invoices. Document reading pulls out the key terms and places them for you to check.
Give each property its type, then invite owners and residents to their portals.
Tenancies, work, money and deadlines, kept on one record per property.
Security and data
We would rather make a few plain commitments and keep them than a long list we cannot. Ask us about any of these and we will show you how it works.
Separation of purposes
Owners' and residents' data is used only to run their property. It is never published and never used for marketing.
Retention and deletion
Clear rules for how long records are kept, and for deleting them when they no longer need to be.
Role-based access
Managers, owners, residents and suppliers each see only what their role requires.
Audit trail
Changes to records, money and documents are logged with who made them and when.
Hosting
Data is hosted in [HOSTING REGION].
Certification
[CERTIFICATION]
No account needed
The assistant is open to visitors as well as clients. Ask how a particular case is handled and get a straight answer rather than a brochure.
Pricing
Every plan includes all five property types. You pay for the size of what you manage.
Up to [NUMBER] units
[PRICE]per month
[NUMBER] to [NUMBER] units
[PRICE]per month
More than [NUMBER] units
[PRICE]per month
Prices are indicative and confirmed after a walkthrough.
No. Every property sits on one record and its type is set on it. A condominium, a long let, a holiday studio, a shop and the building's facilities all live in the same place.
No. ProneTec does not publish listings or compete with booking channels. It connects to them over open APIs and handles what happens after the booking.
Yes. Their manager invites them to a portal where they see their statements, documents, requests and notices, and nothing that belongs to anyone else.
Each portfolio is configured on its own: currency, tax rules, language and ownership structure, whether freehold, share or condominium.
Yes. Spreadsheets can be brought in as they are, and document reading pulls key terms out of leases, deeds and invoices for you to check.
No. Owners' and residents' data is used only to run their properties. It is never published and never used for marketing.
Guides
Short, regionally neutral guides to the work itself. The first are in preparation.
What to gather, what to check and what to keep, before and after a lease is signed.
/guides/registering-a-lease
Notice, agenda, quorum, minutes and resolutions, in the order they come up.
/guides/owners-meeting
How a budget is built, shared out and reconciled at the end of the year.
/guides/service-charge-budgets
We'll show you where ProneTec fits, and say plainly where it doesn't.
Book a conversation