ProneTec
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Operations platform for property

Know what every unit is doing.

Rent, arrears, work orders, certificates and service charges — read from one ledger, so the number on the dashboard is the number in the accounts.

Request a demo What's inside
Portfolio overview Illustrative — no live data shown

Units under management

[NUMBER]

Occupancy

[%]

Open work orders

[NUMBER]

Expiring certificates

[NUMBER]

Collections against budget — by month

Collected Budget

Why it exists

Property software was built one type at a time.

Most owners and managers were never one type. So their work ends up spread across whatever was to hand — and nothing holds the whole picture.

WHERE IT LIVEDWHAT IT COVERSCHATOwners' threadCHATTenants' threadCHATGuests' threadCHATContractors' threadSHEETRent spreadsheetSHEETCharges spreadsheetNOTENotebookPAPERDrawer of paperCondominium / HOALong-Term Property ManagementHospitality / Vacation RentalsCommercial Property ManagementFacilities ManagementPRONETECOne recordtype set on it
One portfolio, five typesIllustration — not a real client

Over twenty years, someone becomes a property manager in the evenings. None of it was planned. All of it is run across four chat threads, two spreadsheets, a notebook and a drawer of paper.

The block of twelve, where the owners made them administratorCondominium / HOA
An inherited flat on a long leaseLong-Term Property Management
A studio let short-term each summerHospitality / Vacation Rentals
The family shop, leased to a pharmacyCommercial Property Management
The lift, pumps, extinguishers, cleaner and certificates under all of itFacilities Management

What they fear

Not that it is slow.

  • A deadline they did not see coming.
  • A question they cannot answer.
  • Being personally liable, because they signed as administrator.

Each one is a date, a document or a signature — things one record can hold and put in front of them in time.

Property types

Five property types. One record.

Not five products bolted together. Every property is the same record with a type set on it — so the owner, the ledger, the documents and the dates work the same way whichever type it is.

Every record carries

Shared by all five types

OwnersLedgerDocumentsWork ordersDeadlinesPortal

Then one type is set — and adds what that type needs

type = HOA

Condominium / HOA

  • Shares
  • Budgets
  • Reserve funds
  • Meetings
  • Resolutions

type = LONG

Long-Term Property Management

  • Tenancies
  • Renewals
  • Deposits
  • Rent

type = STAY

Hospitality / Vacation Rentals

  • Stays from your channels
  • Turnovers
  • Cleaning
  • Owner payouts

type = COMM

Commercial Property Management

  • Leases
  • Service charges
  • Indexation
  • Tenants' obligations

type = FAC

Facilities Management

  • Assets
  • Inspections
  • Contractors
  • Certificates

What's inside

One record, read by every part of the business

Tenancies

Terms, renewals, deposits and notices, with documents attached to the unit.

Associations

Ownership shares, budgets, reserve funds, meetings and resolutions.

Work orders

Raised, assigned, costed, closed — with suppliers and history in one thread.

Finance

Invoices, receipts, arrears and owner statements off one ledger.

Compliance

Certificates and inspections with renewal dates that surface before they lapse.

Document reading

Upload a lease or invoice; the key terms are extracted and placed for checking.

A closer look

One unit, everything about it, on one screen

Open any property and the same record answers the tenancy, the owners, the work and the money — with the next deadlines beside it.

Portfolio / [BUILDING] / Unit [N]Illustrative — no live data

[PROPERTY NAME]

Condominium / HOAActive
OverviewTenancyOwnersWork ordersDocumentsMoney

Balance

[AMOUNT]

Open work orders

[NUMBER]

Owners

[NUMBER]

Reserve fund

[AMOUNT]

Recent activityLatest first
DateItemAreaWithStatus
[DATE]Lift service visitWork order[CONTRACTOR]Scheduled
[DATE]Service charge — period [N]MoneyAll ownersIssued
[DATE]Invoice read from uploadDocuments[SUPPLIER]Check terms
[DATE]Leak reported, stairwellWork orderOwner, unit [N]Open
[DATE]Owners' meeting minutesDocumentsAdministratorFiled
Upcoming deadlinesNext [N] days
  • Lift certificate expires[DATE]

    Due soon

  • Fire extinguisher inspection[DATE]

    Booked

  • Notice of owners' meeting[DATE]

    Draft

  • Budget approval[DATE]

    On track

Money in and out

InOut

Designed to be used

Most teams use a quarter of their software

Usually because it was built for specialists. Every screen here is written so someone who has never been trained on it can still finish the task.

Plain language. No internal jargon on a screen a client will see.

One way to do a thing. Not four routes to the same outcome.

Readable on a phone. Because half the work happens on site.

Help where you are. The assistant answers in context, not in a manual.

Who it's for

For whoever ends up holding the keys and the paperwork

RoleWhat they runUsually works in

Managing agents

Many clients and many buildings, run by one team. Each client sees only their own.

All five types

Condominium administrators

Budgets, reserve funds, meetings and the records you are answerable for.

Condominium / HOAFacilities

Landlords

Tenancies, renewals, deposits and rent, across however many units you hold.

Long-TermHospitalityCommercial

Owners

Statements, documents and requests, from the manager who invited you.

Portal

Facilities teams

Assets, inspections, contractors and certificates, with dates that surface early.

Facilities

Compliance

Deadlines you can see coming

Every date belongs to the record it comes from. Reminders arrive before it, the owners who need to know are copied, and nothing expires quietly.

Next deadlines — whole portfolio
On trackDue soonOverdue
TODAY

[DATE]

Lease renewal

Long-Term

Reminder sent

Tenant and owner copied

[DATE]

Certificate expiry

Facilities

Due soon

Contractor booked

[DATE]

Inspection due

Facilities

Due soon

Reminder at [N] days

[DATE]

Owners' meeting

Condominium / HOA

Notice drafted

All owners copied

[DATE]

Budget approval

Condominium / HOA

On track

Papers attached

Illustrative — no live data

Before, not on the day

Reminders are set on the date itself, ahead of time, and repeat until someone acts.

Owners copied

When a deadline affects owners or residents, they see it too — not after the fact.

Nothing expires quietly

A date stays visible on the dashboard until it is dealt with and closed.

Portals

Owners and residents see their own, nothing else

Owners, tenants and residents reach their portal by invitation from their manager. What they see is what the manager has put on their record.

Statements

Charges, payments and balance, as the manager issued them.

Documents

Leases, minutes, certificates and notices for their own property.

Requests

Report a repair or ask a question, and follow it to the end.

Notices

Meetings, works and changes, sent once to everyone concerned.

No ads, no tracking scripts. The portal carries no marketing or advertising code of any kind.

Invited by [MANAGER]

[PROPERTY NAME] · Unit [N]

Your balance

[AMOUNT]

View statement

Latest

Leak under sinkIn progress
Owners' meeting [DATE]Notice
Statement [PERIOD]Issued
HomeStatementsDocumentsRequests

Illustrative — no live data

Every market

Every property, every market, one platform

Each portfolio is configured for where it is, not for where the software was written. Two portfolios in different places can sit side by side in one account.

  • Currency

    Ledgers, statements and invoices in the portfolio's own currency.

  • Tax rules

    The rates and treatments that apply where the property is.

  • Language

    Screens, portal and documents in the language people read.

  • Ownership structures

    Freehold, share or condominium, set per property.

Portfolio settingsIllustrative — no live data
Portfolio A[NUMBER] units
Currency[CURRENCY]
Tax rules[TAX RULE SET]
Language[LANGUAGE]

Ownership structure

FreeholdShareCondominium
Portfolio B[NUMBER] units
Currency[CURRENCY]
Tax rules[TAX RULE SET]
Language[LANGUAGE]

Ownership structure

FreeholdShareCondominium

Integrations

Keep your booking channels. We run the operation behind them.

Open APIs connect the platform to the channels and tools you already use, rather than asking you to leave them.

API documentation →
[CHANNEL]
[ACCOUNTING]
[PAYMENTS]
[ACCESS CONTROL]

Getting started

From a drawer of paper to one record

  1. First

    Talk to us about your portfolio

    What you hold, how it is owned and where it sits — so the set-up fits from the start.

  2. Then

    Bring your records in

    Spreadsheets and documents come across. Document reading pulls key terms from leases, deeds and invoices for you to check.

  3. Next

    Set up each property and invite people

    Set the type on each record, then invite owners and residents to their portal.

  4. Every day

    Run the day-to-day in one place

    Work, money, documents and dates — from the same record, by everyone involved.

Security and data

Owners' data runs their property. Nothing else.

We keep the claims modest and the rules clear. Here is what is in place, and what is still to be confirmed.

  • Separation of purposes

    Owners' and residents' data is used only to run their property. It is never published and never used for anything else.

  • Role-based access

    Managers, owners, residents and contractors each see what their role allows, and no more.

  • Audit trail

    Who viewed, changed or sent what, and when, is recorded on the record.

  • Deletion and retention

    Clear rules for how long each kind of record is kept, and how it is removed.

  • Hosting

    Data is hosted in [HOSTING REGION].

  • Certification

    [CERTIFICATION] — to be confirmed.

Audit trailIllustrative — no live data
[TIME]Property managerIssued service charge statement
[TIME]Owner, unit [N]Downloaded meeting minutes
[TIME]ContractorClosed work order — access ended
[TIME]AdministratorChanged role: resident → owner
[TIME]SystemRemoved records past retention

Access by role

ManagerOwnerResidentContractorLedgerDocumentsWork ordersOwner list

Open to everyone

Ask the assistant before you sign up

It answers visitors as well as account holders, so you can find out whether this fits without booking anything.

Assistant

Do you handle reserve funds?

Yes — contributions, balances and transactions are tracked per association, separately from operating money.

Pricing

Priced by the size of your portfolio

Every plan includes all five property types. You pay for how much you manage, not for which kinds.

Up to [NUMBER] units

Small portfolio

[PRICE]

per month, billed [PERIOD]

  • All five property types
  • Owner and resident portals
  • Document reading
  • Assistant
Talk to us
[NUMBER] to [NUMBER] units

Growing portfolio

[PRICE]

per month, billed [PERIOD]

  • Everything in Small
  • Several portfolios in one account
  • Roles and audit trail
  • Help bringing records in
Talk to us
[NUMBER]+ units

Large portfolio

[PRICE]

per month, billed [PERIOD]

  • Everything in Growing
  • Open API access
  • Per-portfolio configuration
  • A named contact
Talk to us

Prices are indicative and confirmed after a walkthrough.

Questions people ask

Before you ask for a demo

Something not covered here? The assistant answers visitors too.

Do I need a separate product for each property type?

No. Every property is one record with its type set on it. A portfolio can hold all five types, side by side.

Will it replace my booking channels?

No. ProneTec does not publish listings or compete with booking channels. It connects to them over open APIs and runs the operation behind them.

Can owners and residents see their own information?

Yes. Their manager invites them to a portal, where they see their statements, documents, requests and notices — and only theirs.

Does it work in my country, currency and language?

Each portfolio is configured for its own currency, tax rules, language and ownership structures — freehold, share or condominium.

Can I bring my existing spreadsheets?

Yes. Spreadsheets come across, and document reading pulls the key terms from leases, deeds and invoices for you to check.

Is my data used for anything else?

No. Owners' and residents' data is used only to run their properties. It is never published.

Guides

Plain guides to the work itself

Written for the people doing the job, whether or not they use ProneTec.

[COMING SOON]

Registering a lease: a checklist

What to gather, what to check and what to file, before and after signing.

[COMING SOON]

Running an owners' meeting

Notice, agenda, quorum, minutes and resolutions — in the order they happen.

[COMING SOON]

Service charge budgets, explained

How a budget is built, shared between owners and reconciled at year end.

Walk through it with your own portfolio

Half an hour. Your blocks, your questions, an honest view of fit.

Request a demo