Leases, owners, maintenance, service charges and compliance — held together in one place, and simple enough that your team uses all of it rather than a quarter of it.
Spreadsheets for rent and arrearsPaper lease filesEmail chains for maintenanceSeparate accounting workarounds
Why ProneTec
Property software was built one type at a time.
Most owners and managers were never one type. Their work sits in places that were never meant to hold it. ProneTec gathers it into one place, rather than adding one more screen to look at.
FIG. 1 — Gathering, not display. What was scattered is drawn into one record.
What they fear is not slowness
01
A deadline they did not see coming
A certificate lapses or a notice period passes, and it is found out afterwards.
02
A question they cannot answer
An owner asks what was spent and when, and the answer is in a thread from last year.
03
Being personally liable
They signed as administrator. If something is missed, it is their name on it.
Property types
Five property types. One record.
A building is not five products. Each property is one record with its type set on it, so a mixed portfolio sits in one place, on one ledger, and reports as one.
Ownership shares, budgets, reserve funds, owners’ meetings and resolutions.
T-02
Long-Term Property Management
Tenancies, renewals, deposits and rent.
T-03
Hospitality / Vacation Rentals
Stays from your channels, turnovers, cleaning and owner payouts.
T-04
Commercial Property Management
Leases, service charges, indexation and tenants’ obligations.
T-05
Facilities Management
Assets, inspections, contractors and certificates.
NOTE — One record, one ledger, one set of documents. The type decides what is managed on it.
The platform
Five jobs, one system of record
Each part writes to the same records, so a signed lease updates the rent roll, and a closed work order updates the owner statement. Nothing is re-keyed.
Leases & tenancies
Terms, renewals, deposits and notice dates held against the unit, with every document attached where it belongs.
Owners & associations
Ownership shares, service charge budgets, reserve funds, meetings and resolutions — the committee side handled properly.
Maintenance
Requests raised, assigned, costed and closed, with the history staying attached to the unit rather than to someone's inbox.
Money
Invoicing, receipts, arrears and owner statements, reconciled against the same ledger the reports are drawn from.
Compliance
Certificates, inspections and statutory documents with their renewal dates, so nothing expires quietly.
Document reading
Upload a lease, deed or invoice and the key terms are pulled out and placed in the right fields for checking.
A closer look
One property. Every part of it on one record.
Open a property and everything about it is there: its type, its people, its paperwork and its money. Each tab reads the same record.
PORTFOLIO / [BUILDING] / UNIT [NUMBER]ILLUSTRATIVE — NO LIVE DATA
[PROPERTY NAME]
Condominium / HOA1
[ADDRESS] · Shares · [NUMBER] units · [NUMBER] owners
OverviewTenancyOwnersWork ordersDocumentsMoney2
TYPE
Condominium / HOA
UNITS
[NUMBER]
OWNERSHIP
Shares
CURRENCY
[CURRENCY]
SERVICE CHARGE CYCLE
[PERIOD]
RESERVE FUND
[AMOUNT]
RECENT ACTIVITY
WO-[NUMBER]Lift — annual inspection. Assigned to [CONTRACTOR]Open
The type is a field on the record, not a separate product.
2
Every tab reads the same record, so nothing is kept twice.
3
Deadlines come from the dates and documents already on file.
Who it's for
Built for the people doing the work
Most platforms get used at a fraction of their capability because they are built for specialists. This one is built so an administrator can find what they need without training.
Managing agents
Multiple blocks, multiple owners, one view.
Administrators
Committee papers, budgets and minutes in order.
Owners
Statements and documents, without chasing.
Landlords
Rent, arrears and renewals at a glance.
Facilities teams
Assets, inspections and contractors on one schedule.
Residents & tenants
Requests and notices, by invitation.
Compliance and dates
Deadlines you can see coming
Every date on a lease, certificate or resolution becomes a reminder. The right people hear in good time, owners are copied where they should be, and nothing expires quietly.
[DATE]
Lease renewal
Unit [NUMBER]. The notice window opens, and the tenant and owner are both told.
REMINDER · TENANT + OWNER
[DATE]
Certificate expiry
Lift certificate. The contractor can be booked straight from the record.
REMINDER · [DAYS] BEFORE
[DATE]
Inspection due
Fire extinguishers. Assigned, with the report filed back on the asset.
ASSIGNED · [CONTRACTOR]
[DATE]
Owners’ meeting
Notice, agenda and papers go out together.
ALL OWNERS COPIED
[DATE]
Budget approval
The vote is recorded as a resolution against the building.
RESOLUTION FILED
NOWONE YEAR OF DATES, ON ONE LINE[DATE]
Reminders before every date
Set how far ahead, and who is told.
Owners copied where it matters
Budget, meeting and works dates reach owners without a separate email.
Nothing expires quietly
Lapsed items stay flagged until someone deals with them.
Owner and resident portals
Owners and residents see their own part
Owners, tenants and residents reach their portal by invitation from their manager. There is no public sign-up. Each person sees what is theirs, and nothing belonging to anyone else.
Statements
What is owed, what was paid, and what it was for.
Documents
Leases, minutes, certificates and budgets, in one place.
Requests
Report a problem. It lands on the right record.
Notices
Works, meetings and building news, from the manager.
No ads. No tracking scripts.
The portal carries no marketing or advertising scripts of any kind. It is there to run the property, and nothing else.
PORTAL — BY INVITATION
ProneTec
UNIT [NUMBER] · [PROPERTY NAME]
STATEMENT · [PERIOD]
Balance[AMOUNT]
DOCUMENTS
LeasePDF
Minutes, [DATE]PDF
Building insurancePDF
NOTICE · [DATE]
Water off for pump works, [TIME] to [TIME].
Report a problem
HomeMoneyDocumentsRequests
ILLUSTRATIVE — NO LIVE DATA
Every market
Every property, every market, one platform
Each portfolio is set up for where it is: its currency, its tax rules, its language and the ownership structures it uses, whether freehold, share or condominium. Nothing is assumed from one country.
PORTFOLIO A[MARKET]
CURRENCY
[CURRENCY]
TAX RULES
[TAX RULES]
LANGUAGE
[LANGUAGE]
OWNERSHIP STRUCTURE
FreeholdShareCondominium
PORTFOLIO B[MARKET]
CURRENCY
[CURRENCY]
TAX RULES
[TAX RULES]
LANGUAGE
[LANGUAGE]
OWNERSHIP STRUCTURE
FreeholdShareCondominium
PORTFOLIO C[MARKET]
CURRENCY
[CURRENCY]
TAX RULES
[TAX RULES]
LANGUAGE
[LANGUAGE]
OWNERSHIP STRUCTURE
FreeholdShareCondominium
ProneTec — one platform, configured per portfolio.
CURRENCY · TAX · LANGUAGE · OWNERSHIP
Integrations
We don't take your bookings. We run what happens after.
Keep the booking and listing channels you already use. ProneTec connects to them over open APIs and takes over from the moment a tenancy begins.
No big switch-over. Your records come across, each property is set up properly, and the people who need access are invited.
STEP A
Talk to us about your portfolio
Tell us what you manage and how. We will show you where ProneTec fits, and where it does not.
STEP B
Bring your records in
Spreadsheets and documents come across. Document reading pulls the key terms from leases, deeds and invoices for you to check.
STEP C
Set up each property and invite people
Set the type on each property, then invite owners and residents to their portals.
STEP D
Run the day-to-day in one place
Tenancies, work orders, money and deadlines, on the same records from then on.
Security and data
Your owners’ data runs their property. Nothing else.
Data belongs to the portfolio it came from. It is used for the purpose it was given for, and it is never published. We keep the rules plain, and the claims modest.
FIG. 2 — SEPARATION OF PURPOSES
WEBSITE
Public information about ProneTec. No owner or resident records.
PLATFORM
Owners’ and residents’ records, used only to run their property.
ASSISTANT
Answers questions. Kept to its own purpose.
S-01
Used only to run the property
Owners’ and residents’ data is used to run their property. It is never published.
S-02
Retention and deletion
Clear rules for how long records are kept, and for deleting them when they are no longer needed.
S-03
Role-based access
Managers, owners, residents and contractors each see what their role needs.
S-04
Audit trail
Changes are recorded: who changed what, and when.
S-05
Hosting
Hosted in [HOSTING REGION].
S-06
Certification
[CERTIFICATION] — status to be confirmed.
Ask before you sign up
Questions answered on the spot
The assistant is open to anyone on this site — no account needed. Ask what it handles, how service charges work, or whether it fits the way you already operate.
ProneTec assistant
Can it handle service charge budgets for a block?
Yes — budgets are set per cycle, split by ownership share, and invoiced automatically. Would you like to see that part?
Pricing
Priced by the size of your portfolio
Every plan covers all five property types on one record. The plans differ by size, and by how much of the setup we do with you.
Do I need a separate product for each property type?
No. Each property is one record with its type set on it. A block of flats, a long let, a holiday studio, a shop and the plant room underneath can all sit in one portfolio.
Will it replace my booking channels?
No. ProneTec does not publish listings or take bookings. It connects to the channels you already use over open APIs, and runs what happens after a stay or tenancy is booked.
Can owners and residents see their own information?
Yes, by invitation from their manager. They see their own statements, documents, requests and notices, and nothing belonging to anyone else.
Does it work in my country, currency and language?
Each portfolio is configured for its market: currency, tax rules, language, and ownership structures such as freehold, share or condominium.
Can I bring my existing spreadsheets?
Yes. Spreadsheets and documents come across when you start. Document reading pulls the key terms from leases, deeds and invoices and places them for you to check.
Is my data used for anything else?
No. Owners’ and residents’ data is used only to run their properties. It is never published.
Guides
Notes on the work itself
Practical guides to the jobs property managers do, whichever software they use. The first three are being written.
GUIDE 01[COMING SOON]
Registering a lease: a checklist
What to collect, what to check and what to keep, before and after the lease is signed.
GUIDE 02[COMING SOON]
Running an owners’ meeting
Notice, agenda, quorum, votes and minutes, in the order they happen.
GUIDE 03[COMING SOON]
Service charge budgets, explained
How a budget is built, split by share, approved and reconciled.
See it against your own portfolio
Thirty minutes, your blocks, your questions. We'll show you where it fits and where it doesn't.